PDNob Online is currently available only on Windows and Mac desktop computers. Please switch to a desktop browser to use our features.
Founded in 2007, Tenorshare PDNob is trusted by millions to simplify work.
Medical Record OCR Online Free
Upload a photo, scan, or PDF of any medical record and pull out the data with ABBYY OCR.
- Free to Use
- Healthcare Data Recognition
- No Ads
8,508,519 medical records have been processed for free.
Get PDNob Desktop, Your All-in-One PDF Solution!
-
Desktop: Fast & Smooth – Large PDFs, zero lag.
-
Batch & Automation: save valuable time.
-
Full-featured: convert, edit, AI OCR, annotate, compress, etc.
-
Advanced OCR: 99% high accuracy OCR.
-
Secure & Stable: Work offline with full functionality.
How to Extract Data from Scanned Medical Records for Free?
3 Simple Steps to Extract Data from Scanned Medical Records or Images:
-
Step 1
Upload your medical record file or scanned image to PDNob.
-
Step 2
Choose the document language and click "OCR" to start processing.
-
Step 3
Download your result as a fully searchable, editable file with the extracted data.
Common Challenges of Medical Record OCR
Handwritten Physician Notes
A doctor's shorthand on a chart or prescription pad rarely lines up in neat rows, so generic text recognition tends to stumble on cramped, slanted handwriting that a nurse or pharmacist could read at a glance.
Faded, Multi-Generation Faxed Copies
Charts that have been faxed and re-scanned several times between clinics often arrive with washed-out ink and streaky lines, leaving patient names and dosage figures barely legible by the time they reach the next office.
Crowded Intake Forms and Lab Sheets
Lab panels and admission forms pack dozens of small fields onto one page, so a single misread box can shift an entire row of values, which is a real problem when the numbers feed into a patient's chart.
Time Lost to Manual Re-Typing
Front-desk staff and billing teams still spend hours keying patient details from paper charts into a system by hand, and every extra minute at the keyboard is a minute not spent with a patient or a claim.
What Sets PDNob's Medical Record OCR Apart
Accurate Healthcare OCR Trained on Real Clinical Documents
PDNob's engine has been tuned on intake forms, lab panels, discharge summaries, and prescription pads, so it recognizes the layout patterns and terminology unique to healthcare paperwork instead of treating a chart like a generic page of text. A phone photo, a fax, or a flatbed scan all come out the same way: clean, structured data you can search, copy, or drop straight into another system.
Turns Paper Charts into Searchable Files
Once a record has been processed, PDNob hands back a searchable, editable file, so a specific lab value or note can be located in seconds rather than by flipping through pages of a printed chart.
Reads Faxed and Low-Resolution Scans
Records passed between offices are rarely pristine. PDNob's recognition model is built to work with grainy faxes and dim phone photos, pulling out usable data even when the source copy has seen better days.
Encrypted, Confidential File Handling
Files travel over an encrypted connection and are cleared from PDNob's servers shortly after processing finishes, so sensitive patient information is never left sitting on a server longer than it needs to be.
What Information Can Our Medical Record OCR Extract?
Upload a scanned chart, lab report, or prescription and PDNob will pull out the details that matter — your diagnoses, medications, test results, and provider information, all in one pass.
Your Personal Details
Reads the identifying information printed at the top of every medical document.
- Your Full Name
- Date of Birth & Gender
- Medical Record Number
- Address & Phone Number
- Insurance Provider & Policy ID
Doctor & Facility
Captures the names of every physician and facility associated with your record.
- Attending Physician
- Doctor's Specialty
- Hospital or Clinic Name
- Department / Ward
- Referring Doctor
Visit Information
Identifies the document type and records the dates that define your visit.
- Document Type (chart, lab report, discharge summary)
- Date of Visit or Admission
- Discharge Date
- Visit Type (inpatient, outpatient, emergency)
- Reason for Visit
Diagnoses & Conditions
Pulls every condition you were diagnosed with, along with allergies and clinical notes.
- Diagnosed Conditions
- Primary & Secondary Diagnoses
- Condition Status (active, chronic, resolved)
- Allergies & Adverse Reactions
- Clinical Notes & Observations
Medications & Prescriptions
Reads each prescribed medication, dosage, and instruction as a separate, easy-to-find record.
- Medication Name (brand & generic)
- Dosage & Strength
- How & When to Take It
- Duration & Number of Refills
- Prescribing Doctor
Lab Results & Vitals
Captures test values, the normal range, and clear flags for anything outside it.
- Test Name & What It Measures
- Your Result & Unit
- Normal Reference Range
- Abnormal Flag (high, low, critical)
- Date Tested & Date Reported
Real-World Use Cases for Medical Record OCR
Patient Intake & Registration
- Digitize a handwritten intake form at check-in so demographic and insurance details are searchable before the patient even reaches the exam room.
- Recognize contact and history details from a paper referral packet for the front-desk system without re-keying every field by hand.
Lab Results & Diagnostic Reports
- Convert a scanned blood panel or imaging report into editable text so values can be compared against previous visits without squinting at a printout.
- Recognize test results from a fax sent by an outside lab so they can be copied and further processed into a patient's chart.
Insurance Claims & Billing
- Read diagnosis codes and treatment notes off a scanned encounter form to speed up claim submission and cut down on rejected paperwork.
- Pull itemized charges from a paper superbill so billing staff can cross-check them against the insurer's explanation of benefits.
Referrals & Care Coordination
- Digitize a specialist's referral letter so relevant history and instructions can be shared quickly with the next provider in a patient's care team.
- Turn a discharge summary photo into searchable text so follow-up appointments and medication changes aren't missed during handoff.
Need to Do More with Your Documents?
Try PDNob PDF Editor for Professional Editing Features!
Go beyond basic data extraction — PDNob PDF Editor lets you edit extracted content directly, annotate, sign, compress, and manage PDFs entirely offline. Built for professionals who need precision and speed in every document task.
FAQs about Extracting Data from Medical Records
How do I extract data from a medical record online for free?
Upload the scan, fax, or photo to PDNob, choose the document language, and click OCR. The tool reads the medical record and returns editable, searchable text within seconds, and there's no account or software install required to try it.
Can PDNob's OCR for medical records read handwritten notes?
PDNob handles printed forms and typed reports very reliably, and it can pick up clear, well-formed handwriting reasonably well too. Rushed or heavily abbreviated physician shorthand may lower accuracy, so a sharp, well-lit scan gives the most dependable results.
Is this healthcare OCR tool accurate enough for lab reports and prescriptions?
On a clean scan, PDNob's healthcare OCR reaches strong accuracy for lab values, dosage figures, and prescription details. As with any OCR tool, it's worth double-checking critical numbers against the original document before they're used in a clinical decision.
What file formats can I use for extracting data from medical records?
PDNob accepts common image formats such as JPG, PNG, TIFF, and BMP, along with scanned PDF files. A photo taken directly on a phone works just as well as a file from a flatbed scanner or fax machine.
View More
Can I copy the text directly after a medical record has been processed?
Direct copy-and-paste of the recognized text isn't supported at this time. Once processing finishes, download the resulting file to view, search, or copy the extracted content from there.
Is there a file size limit when extracting data from medical records?
The online tool accepts files up to 15MB per upload. For larger batches of records or bigger scanned files, the PDNob desktop application removes that limit entirely.
PDNob Online
Start Extracting Data from Medical Records Today!
750,796,000 Users
PDF Leaders
Since 2007
10M+ Docs
Protected Daily
ISO
Certified Tools
Your Files
Never Stored